Early adopters wanted
En SCAN (縁SCAN): business process inventory for SMEs in Japan Make your company's work visible, measurable and easy to hand over.
En SCAN is Enbito's business process inventory tool for small and mid-sized companies in Japan. It uses AI interviews to capture how work is done, and brings a work ledger, time surveys, labor-cost analysis and work manuals into one place, so you can see what work your company does and how much time it takes.
En SCAN at a glance
- Status
- Early adopters wanted
- Best fit
- SMEs with roughly 20–100 employees
- How it is used
- Within Enbito's consulting support (AI Readiness Assessment, AI Implementation)
- Pricing
- Contact us
ProblemSound familiar?
Can you see all the work your company does?
- 01
No full picture
Work lives in people's heads, on paper and in scattered spreadsheets. No one can list everything the company does.
- 02
Hidden time costs
Nobody can say who spends how many hours a year on which task.
- 03
A handover is coming
A veteran is retiring, the business is changing hands, or two companies are merging, and the work has to move with them.
- 04
No clear place to start
You want to bring in AI or improve operations, but have nothing solid to decide where to begin.
En SCAN puts your work into a ledger and shows the annual hours and labor cost behind each task.
How it worksFour steps
A workflow audit in four steps.
STEP 01
Build the work ledger
Start from templates such as order intake, purchasing, manufacturing and accounting, and organize every task into three levels: category, sub-category and task.
STEP 02Staff
Invite your staff
Share an invitation link or QR code. Staff don't need to register an email address.
STEP 03Staff
AI interviews and time surveys
AI interviews each person about their tasks and procedures, and staff fill in how often they do each task and how long it takes.
STEP 04
Read the analysis
Annual hours, labor-cost conversion, key-person dependency, rework and automation potential, summarized on one A4 page, plus flow diagrams and manuals.
OutputWhat you end up with
- A three-level work ledger
- Annual hours and labor cost per task
- A one-page A4 diagnostic summary
- Flow diagrams and work manuals
FeaturesKey features
From work ledger to labor-cost analysis and handover.
Screens show fictional test data. 01Work ledger
One ledger for all the work your company does
Organize tasks in three levels (category, sub-category, task), starting from templates such as order intake, purchasing, manufacturing and accounting. For each task, record who owns it, the steps involved and the pain points.
- Three levels
- Start from templates
- Owner, steps, pain points
Screens show fictional test data. 02Time survey
Ask staff where their time goes
Give the people in scope an invitation link or QR code, and they fill in how often they do each task and how long it takes. No email registration is needed on the staff side.
- Invitation link or QR code
- No staff email sign-up
- Frequency and time per task
Screens show fictional test data. 03Analysis
Annual hours and labor cost, task by task
Responses roll up into annual hours and labor-cost conversion per task. En SCAN flags tasks with key-person dependency or rework, classifies automation potential, and produces a one-page A4 diagnostic summary.
- Annual hours
- Labor-cost conversion
- Key-person dependency & rework
- Automation potential
- A4 summary
Bottom right: a card on the worker's phone (Vietnamese example). A record of who has read, understood and can do each task alone. Screens show fictional test data. 04Handover
Pass a veteran's know-how on, in each worker's own language
Tasks that depend on one person show up in the inventory. En SCAN interviews the veteran, turns the answers into short cards (steps, judgment criteria, cautions), and delivers them to each worker's phone in plain Japanese and their native language. We are starting with food manufacturing.
- Interviews with veterans
- Cards in plain Japanese and native languages
- Translation checks
- Quizzes and records
FlowHow handover works
STEP 01Veteran
Interview the veteran
AI asks one question at a time about the steps, the judgment criteria, the cautions and what to do when things go wrong.
STEP 02
Turn it into cards
Each card is drafted with one action per sentence. Sentences that involve danger are flagged.
STEP 03
Translate and check
Cards go into plain Japanese and native languages using the company glossary, then are translated back to check that the meaning still matches.
STEP 04Staff
Deliver by personal QR code
Scanning the code opens the cards and daily instructions in the worker's own language, with a short quiz and a way to ask questions.
LanguagesSupported languages
- Plain Japanese
- Vietnamese
- Indonesian
- Burmese
- English
Translations of safety-critical sentences are not shown on the floor until someone who reads that language has checked them. Until then, the sentence is shown in plain Japanese.
Wondering whether it fits the way your company works? Let's talk.
Apply for early accessAll featuresEverything in one tool
Everything a process inventory needs, in one place.
Process inventory10
Work ledger
Three levels (category, sub-category, task), starting from templates.
Staff invitations
Join by link or QR code. No staff email sign-up.
AI interviews
AI talks with staff by voice or chat to list tasks and capture procedures.
Time surveys
Staff record how often they do each task and how long it takes.
Hours and labor cost
Annual hours and labor-cost conversion for every task.
Key-person risk and rework
Spot tasks that depend on one person or involve rework.
Automation potential
Classify how far each task could be automated.
One-page A4 summary
The results on a single page for leadership.
Flow diagrams and manuals
Generate business flow diagrams and work manuals from the ledger.
Anonymous pain points
Shown to executives only anonymously, once three or more people have answered.
Handover & languages05
Handover interviews
AI interviews veterans about steps, judgment criteria and cautions, and drafts cards.
Plain Japanese and translations
Cards and instructions in plain Japanese, Vietnamese, Indonesian, Burmese and English.
Translation checks
Back-translation checks the meaning. Safety-critical sentences wait for a human check.
Shop-floor instructions
Write in Japanese, deliver in each worker's language, and see who understood or has a question.
Quizzes and records
Track who has read, understood and can do each task alone.
Use casesWhere it fits
Four moments to map your work.
- 01
Before AI or process improvement
See all the work and where the hours go, then decide where to start.
Features usedWork ledgerAnnual hoursAutomation potential
- 02
Succession and post-merger integration
Capture the work in a ledger and manuals so it can be handed over.
Features usedWork ledgerWork manualsKey-person risk
- 03
Reducing key-person dependency
Find the tasks that rely on one person and decide what to document first.
Features usedKey-person riskAI interviewsWork manuals
- 04
Onboarding and training foreign staff
Turn a veteran's way of working into cards in each worker's language, and keep a record of what was taught and what each person can now do.
Features usedHandover interviewsPlain Japanese and translationsQuizzes and records
With EnbitoBeyond the inventory
We stay with you after the inventory.
En SCAN is designed to be used within Enbito's consulting support. Starting from the inventory, we help you assess where AI fits and then put the changes into practice.
Product
En SCAN
Take stock of the work and measure hours and labor cost
Service
AI Readiness Assessment
AI readiness assessment and workflow audit
View serviceService
AI Implementation
AI implementation and automation
View service
FAQ
En SCAN: FAQ
What is En SCAN?
En SCAN (縁SCAN) is Enbito Inc.'s business process inventory tool for small and mid-sized companies in Japan. It brings together AI interviews, a three-level work ledger, staff time surveys, annual hours and labor-cost analysis with a one-page A4 summary, and flow diagrams and manuals, so the way a company works becomes visible, measurable and easy to hand over.
What features does it have?
A three-level work ledger with templates, staff invitations by link or QR code, AI interviews, time surveys, annual hours and labor-cost analysis, key-person risk and rework detection, automation-potential classification, a one-page A4 summary, flow diagrams and work manuals, and anonymous pain-point summaries. For handover, it adds interviews with veterans, cards in plain Japanese and four other languages, translation checks, shop-floor instructions, and quizzes and training records.
How do the AI interviews work?
AI talks with each employee by voice or chat, lists the tasks they handle and captures how they do them. What it hears is organized into the work ledger.
Can it deliver procedures to foreign staff in their own language?
Yes. Cards made from interviews with veterans are translated into plain Japanese, Vietnamese, Indonesian, Burmese and English, and each worker opens them on a phone from a personal QR code. Daily instructions are delivered the same way.
How are the translations checked?
Each translated sentence is translated back into Japanese and compared with the original. Sentences that could lead to injury or a food-safety incident are not shown on the floor until someone who reads that language has checked them; until then they are shown in plain Japanese.
Can it produce flow diagrams and work manuals?
Yes. En SCAN generates business flow diagrams and work manuals from the work ledger.
How much does it cost?
Pricing is not published. We explain it together with how the rollout would work, so please contact us.
Can Enbito help after the inventory?
Yes. En SCAN is designed to be used within Enbito's consulting support: the AI Readiness Assessment (workflow audit) and AI Implementation (build and rollout).
Is the En SCAN interface available in English?
Not yet. The screens are in Japanese, as in the screenshots on this page, because En SCAN is built for staff at small and mid-sized companies in Japan. Enbito replies to enquiries in English or Japanese.
We are an international company working with a Japanese partner. Is En SCAN relevant to us?
It can be. Enbito supports international companies working with regional Japanese partners. Before a partnership, acquisition or integration, a work ledger of the partner's operations shows what work exists, how many hours it takes and which tasks depend on one person, which helps both sides plan what to hand over or change. Staff on the Japanese side answer in Japanese, and we can walk you through the results in English.
What is a business process inventory?
Known in Japanese as gyomu tanaoroshi (業務棚卸し), it means listing every task a company performs, then recording who does it, how often and how long it takes. It is the usual first step before process improvement, AI adoption or a handover, because it shows where the time actually goes.
What does “En” in En SCAN mean?
En (縁) is the Japanese word for connection: the bonds between people, companies and regions. It is also part of the name Enbito.
Early access
Looking for early adopters.
En SCAN is designed for SMEs with roughly 20–100 employees. Contact us for pricing and next steps.